How to View AP Invoice or PO details from Asset Source Line in Oracle EBS?

Often Fixed Assets team members have to find more details about AP invoices in case asset is purchased and asset source lines came from Oracle EBS Account Payables module.

These details may be related to freight or tax lines, when invoice was entered, who approved the invoice in case approval flow is enabled, if invoice was paid, if are any invoice attachments and so no.

Also PO details may be useful for further investigation - when and who approved PO, if is any requisition link to PO, what was PO need by date and so on.

These details may be found within Oracle E-Business Suite modules but will required time, additional responsibilities and at the end FA clerk is tired about number of steps to go trough.

This post will show to you how to improve user experience with Oracle E-Business Suite Fixed Assets module when integration exists with Account Payables and Purchasing.

View invoice details starting from asset source line

View PO details starting from asset source line

View end to end demo for getting Invoice and PO details right from asset source line


This solution was implemented using Oracle EBS form personalization functionality and by adding required menus and/or function to FA responsibility menu.

o Step 1 - Enable Menu entries for each screen
o Step 2 - Assign action to each Menu entry
o Step 3 - Save Invoice number in a Global Variable
o Step 4 - Save PO number in a Global Variable
o Step 5 - Sent invoice number value to Invoices Summary screen
o Step 6 - Sent PO number value to Purchase Order Summary screen
o Step 7 - Add required menus/functions

View end to end demo for setting up. You may download setup details also.


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How to Change Category for an Asset in Oracle EBS R12 or R11 Using API?

FA_API_FA_RECLASS_PUB.DO_RECLASS API may be used to change asset category for one or multiple assets.

Structure of API is

FA_RECLASS_PUB.do_reclass (

-- std parameters

                              p_api_version                                    => l_api_version,

                              p_init_msg_list                                   => l_msg_list,

                              p_commit                                          => l_commit_flag,

                              p_validation_level                              => l_validation_level,

                              p_calling_fn                                       => l_calling_fn,

                              x_return_status                                  => l_return_status,

                              x_msg_count                                     => l_msg_count,

                              x_msg_data                                       => l_msg_data,

              -- api parameters

                              px_trans_rec                                     => l_trans_rec,

                              px_asset_hdr_rec                             => l_asset_hdr_rec,

                              px_asset_cat_rec_new                      => l_asset_cat_rec_new,

                              p_recl_opt_rec                                 => l_recl_opt_rec

                                                       );

Get API used in this video from FA_RECLASS_PUB.DO_RECLASS

 

Demo 

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How to Change Life Years Field for an Asset in Oracle EBS R12 or R11 Using API?

FA_API_FA_ADJUSTMENT_PUB.DO_ADJUSTMENT API may be used to process changes to existing fixed assets when number of records is very high.

Using this API you may change different information (fields) in both releases R11 or R12. The main difference between releases is that in R12 you do not need below parameter which is required for R11.

px_inv_rate_tbl => l_inv_rate_tbl

In this video I'm using API to change Life Years twice field showing how asset looks in Application before first API run, after first and second run. All API runs are visible into Transaction History window.
To download API used please click on FA_API_FA_ADJUSTMENT_PUB.DO_ADJUSTMENT

Demo


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How to setup and use Depreciation Override in Oracle EBS Fixed Assets in R12?

"Depreciation Override allows you to optionally override the depreciation amounts calculated by Oracle Assets. Using this feature, you can manually override the calculated default depreciation amounts for standalone and group assets.

Before running depreciation or performing adjustments, you must provide the necessary information in the Depreciation Override window or the FA_DEPRN_OVERRIDE table, and indicate whether the override data is for depreciation or adjustments. When running depreciation, the system will upload and use the depreciation amounts provided in the interface table.

Prerequisite: Set the profile option FA: Enable Depreciation Override to Yes.

Note: For MRC-enabled books, you do not need to provide the override amounts for the reporting currency books. The system will derive the reporting currency values based on the ratio of asset cost in the reporting currency to asset cost in the ledger currency." Oracle Assets User Guide - Release 12.1 Part Number E13586-04

In this video I walk trough below scenarios:
- compare monthly depreciation before and after override
- correct/modify override depreciation value
- close month and make sure depreciation value is same with one before override (This is true only if depreciation is calculated cost / life in months; if depreciation is calculated Net Book Value / remaining life in months depreciation value will be different).

 Demo


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